Success Story 
Purchase Request Application in SAP Fiori

01 
Challenge

A major water-sector corporate group needed to standardise and digitise its purchase request process across multiple companies.

The existing process faced several challenges:

• Inconsistent workflows across group entities.
• Manual validations.
• Unstructured approval processes.
• Complex material and supplier handling.
• Limited traceability.
• Partial integration with SAP purchasing cycle.

The objective was to build a corporate application that:

• Enabled employees to create purchase requests.
• Applied complex validation logic.
• Triggered automatic approval workflows.
• Fully integrated with SAP.
• Supported a multi-company structure.

This was not just a formit was a rule-driven approval engine embedded in the financial core system

03
Solution

A fully customised SAP Fiori application was designed and developed to manage purchase requests.

The solution enabled:

• Multi-item purchase request creation.
• Advanced supplier management.
• Real-time validations.
• Complex rule application based on: amount, supplier, cost centre, company code, material type, other corporate parameters.
• Automatic workflow triggering.
• Seamless conversion into SAP purchase orders after approval.

The solution was tailored to the group’s multi-entity structure.

03 
Arquitectura

FRONTEND

• SAP Fiori.
• Corporate-aligned user interface.
• Simplified user experience.

BUSINESS LOGIC

• Complex rule engine implementation.
• Conditional validations.
• Workflow decision engine.
• Multi-company support.

INTEGRATION

• Native SAP integration.
• Automatic PO creation.
• Standard financial and accounting registration.

WORKFLOW

• Automatic triggering.
• Multi-level approval escalation.
• Full process traceability.

The application was fully embedded within the existing SAP ecosystem.